The birth of a child brings with it not only joys, but also troubles. Registration of documents for a newborn is often considered by young parents to be one of the most terrible bureaucratic tortures. Fortunately, in 2021, with the advent of multifunctional centers, almost all documents can be completed in one place and on one day. We hope that our simple step-by-step instructions will help you get documents for your baby quickly and painlessly.
This article is a set of short instructions on how to quickly get the entire list of documents for a newborn. For each document, we have collected the necessary minimum information: what documents are needed to obtain and where to go to draw up a specific paper. If you are interested in the intricacies of drawing up certain documents, you can click on the “more details” link after each item and read about how certain documents are drawn up in non-standard situations. All documents for a newborn from this list can be done at the MFC. If for some reason you are not comfortable using the MFC, you will need to visit a number of more traditional establishments, for example the registry office. All papers are issued free of charge, without duties. Let's look at the baby's basic documents in order of importance:
Registration of a birth certificate for a newborn
The list of documents for a newborn begins with a birth certificate. The birth certificate is the main document of the baby. Its presence is mandatory in almost every legal procedure, so it is mandatory to obtain it. The law requires parents to obtain the certificate within the first 30 days of the baby's life. True, there are no sanctions for missed deadlines: the only problem you may encounter is difficulties in obtaining other documents.
What documents are needed to obtain a birth certificate?
- Certificate of birth of a child from the maternity hospital.
- Parental passports
- If available - marriage certificate / or 350 rubles state fee for filing an application to establish paternity (if the parents are not officially married). The application is submitted simultaneously with the issuance of the certificate.
Where is a birth certificate issued?
- Civil registry office (any nearest, does not depend on the place of registration of the parents/child)
- MFC (similarly, you can choose any convenient MFC)
How long does it take to issue a birth certificate?
It is issued immediately, on the day of application.
You can read about the intricacies of obtaining a birth certificate (for example, if a child was born outside the maternity hospital and there is no certificate) in a detailed article:
Registration of a birth certificate. Detailed instructions.
What documents does a newborn need?
I was given a birth certificate along with my birth certificate. The certificate is valid for 6 months. It is needed to apply for a federal lump sum benefit for the birth of a child.
I received this benefit at my work 2 months after the birth of my son. In February 2021, I submitted an application for payment to the accounting department, attaching copies of the marriage and birth certificates of my son, a birth certificate, and a certificate from my wife’s place of work stating that she did not receive this payment. In April I was given 17,479.73 R along with my salary. If the child was born after February 1, 2021, the payment will be greater: RUB 18,000.12.
If you have a verified profile on government services, you can indicate information about your child in it. This will be useful for registering your child with a doctor, as well as for enrolling in kindergarten: when submitting an application, the information will appear in the form automatically. Both mom and dad can add information about the child to their profile.
To enter information about a child, in your profile on public services you need to go to the “Additional data” section, and then to the “Children” tab.
In 2021, the amount of the monthly child care benefit for children up to 1.5 years old has changed. Not only the maximum limit of social benefits is increased, but also its minimum value. In addition, new issuance rules have been introduced. You will find all changes to monthly benefits up to 1.5 years in the article.
Attention! From February 1, 2021, payments are indexed by the Government.
The benefit is paid by the Social Insurance Fund for up to one and a half years. Parental leave is a state guarantee provided for in Art. 256 Labor Code of the Russian Federation. The maximum duration of leave is until the child turns 3 years old. But the monthly benefit is assigned for a shorter period - up to 1.5 years.
From January 1, 2021, all regions of Russia will switch to the direct payment mechanism. Employee benefits are paid not by the employer, but directly by the Social Insurance Fund. The fund pays benefits on the basis of documents prepared and submitted to the territorial office of the fund by the company's accounting department.
Not only the mother of the child has the right to take paid parental leave. This right is provided for the father, and even for other relatives who are directly involved in raising and caring for the new family member. For example, you can arrange maternity leave for your grandmother.
The calculation base for calculating the amount of monthly child benefit is earnings for the two years preceding the start of the leave.
For example, if a baby was born in 2021, then the mother’s (other relative’s) salary for 2021 and 2020 will be taken into account in the calculation.
The amount of social benefits is directly affected by the average earnings of the recipient. The calculation includes all the applicant’s labor income, from which the employer calculated and paid VNiM insurance premiums. Payments that are exempt from maternity contributions are not included in the calculation of average earnings.
These include:
- days of illness of the employee himself or of caring for sick relatives (disability);
- maternity leave (pregnancy and childbirth on the basis of sick leave);
- periods of leave to care for other children;
- unpaid time off (leave without pay);
- periods during which workers' wages were only partially retained.
Are you unsure whether to include payments in the calculation of benefits up to 1.5 years? Check whether contributions for temporary disability and in connection with maternity (VNiM) are accrued from this payment, in accordance with the norms of Chapter. 34 Tax Code of the Russian Federation. If they must be accrued, then include them in the calculation. If not, then do not take into account these incomes.
Average earnings for social benefits are limited to 40% of the employee’s average salary.
There is a minimum and maximum possible value for this benefit.
Maximum amount of benefit for child care up to 1.5 years in 2021
The maximum threshold for monthly childcare benefits for children up to 1.5 years old is limited by the maximum values for calculating VNiM insurance premiums for billing years. If the income limit is exceeded, the VNiM contribution rate is reduced to 0%. That is, the employer does not make contributions from earnings above the limit. Consequently, the excess amount is not taken into account when calculating all social benefits at the expense of the Social Insurance Fund.
For example, the calculation base for the 2021 benefit includes the periods 2019 and 2021. The limits on contributions for temporary disability and maternity were as follows:
- for 2021 - 865,000 rubles;
- for 2021 - 912,000 rubles.
In total, the maximum earnings from which the employer paid VNiM contributions cannot exceed 1,777,000 rubles. Of course, the recipient’s earnings may be more, but contributions were paid only from this amount.
Maximum average earnings for social benefits: 1,777,000 rubles / 730 days (for 2 years) = 2,434.25 rubles.
The maximum benefit amount up to 1.5 years per month from 01/01/2021 is equal to: 2,434.25 rubles * 40% * 30.4 days (average value for accrual) = 29,600.48 rubles.
For example, in 2021 the maximum was only 27,984.66 rubles. The increase in monthly payment amounted to 1,615.82 rubles.
The minimum payment for a child under 1.5 years old was revised back in July 2021. Due to the unfavorable economic situation regarding the coronavirus, Vladimir Putin decided to increase the lower threshold to 6,572 rubles per month.
Let us remember that before the turning point, the minimum social benefit was considered 40% of the minimum wage. For example, in 2021 (before the changes), the payment for the first-born was only 4,852 rubles per month (12,130 rubles * 40%).
A new minimum of 6,752 rubles for January will be received for both the first child, the second and all subsequent children.
And from 02/01/2021, the amount has been increased again, as the annual indexation of child benefits at the expense of the Social Insurance Fund has been carried out.
From February 1, the child care benefit cannot be less than 7,082.8 rubles. This follows from the Decree of the Government of the Russian Federation dated January 28, 2021 No. 73.
Only three indicators are used for calculation:
The recipient's average daily earnings, calculated over the previous two years.
30.4 days is the average number of days in a month for calculation.
40% is the constant amount of child benefit for the period of parental leave for children up to 1.5 years old.
The calculation formula is as follows:
The amount of child benefit is up to 1.5 l. = Average daily earnings of the recipient * 40% * 30.4 days
What documents are needed for child care benefits up to 1.5 years in 2021
All children's payments at the expense of the Social Insurance Fund are of a declarative nature.
That is, the recipient needs to collect a package of documents and submit an application to the employer, and the employer will submit the documents to the Social Insurance Fund to assign benefits.
Otherwise, there will be no payments.
In addition, the assignment of monetary benefits will be refused if the employee does not provide all the required forms and papers.
The start date of care leave is determined in the employee’s application. Usually this is the first calendar day after the end of maternity leave on sick leave. It is possible to replace maternity leave with maternity leave with the payment of a monthly benefit. For example, if this option is financially more profitable for mom.
In addition, the employee has the right to receive social benefits and salary at the same time. For example, if she goes to work part-time.
If the employee returns from vacation full-time, then the payment of children's money stops.
Citizenship
If both parents are citizens of the Russian Federation and the child was born in Russia, this item can be skipped. In most cases, no physical movements are needed to officially register a child’s citizenship. If both parents are citizens of the Russian Federation and the child was born on the territory of Russia, then he is automatically considered a citizen of Russia (this is confirmed by information about the citizenship of the parents recorded in his birth certificate). However, in some cases (the parents have different citizenships, the child was born outside the territory of the Russian Federation), he will still have to put a stamp on his citizenship on the birth certificate. Citizenship is needed to travel abroad and to obtain maternity capital.
What documents are needed to officially obtain citizenship for a child?
- Baby's birth certificate
- Parents' passports.
Where is the citizenship stamp placed?
- Federal Migration Service (Passport Office)
- Russian Consulate (if the case occurs in another country)
- MFC
Where will information about the child’s citizenship be entered?
The child will be stamped with Russian citizenship on the back of the birth certificate.
How long does it take to obtain citizenship?
On the same day.
You can read about the intricacies of obtaining citizenship for a child in the article:
How is citizenship of a newborn obtained? Why does a child need a citizenship stamp?
Registration of a compulsory medical insurance policy for a newborn
Like any resident of Russia, the baby will need a policy in order to gain access to free medicine. Without a policy, a baby will be admitted to clinics only for 60 days from the date of birth (30 days from the date of birth are allocated for obtaining a birth certificate (which is necessary to obtain the policy), and another 30 days for the child to issue the compulsory medical insurance policy itself).
What documents does a newborn need to apply for a compulsory medical insurance policy?
- Birth certificate
- Passport of one of the parents
Where does a child get a compulsory medical insurance policy?
- MFC (any one closest to you)
- Any insurance company accredited to issue compulsory medical insurance policies. (for example, Rosgosstrakh, AlfaStrakhovanie and the like).
How long will it take to make the policy?
The policy takes two to three weeks to complete. When submitting your application, you will be told when you will need to come for the completed document. During the registration of a permanent policy, the child will be issued a temporary one.
You can read life hacks on how to get a policy faster and easier in the material:
Registration of a medical insurance policy for a newborn. Instructions 2021.
Registration of SNILS (pension certificate) for a newborn
SNILS is not one of the strictly mandatory documents for a baby, but its production will help you gain access to many preferential and social programs. It will also be useful for using the government services portal (if you pay for classes and sections through it). Mandatory for disabled children.
What documents does a newborn need to apply for SNILS?
- Birth certificate
- Passport of the person applying for SNILS ( parent )
Where is SNILS issued for a child?
- Pension fund at the place of registration
- MFC (any)
How long will it take to make SNILS?
2-3 weeks. When submitting your application, you will be informed of the date when the document will be ready.
For details on why a child needs SNILS and how to get it quickly and without problems, read the article:
Registration of SNILS for a newborn in 2021: step-by-step instructions.
List of documents for receiving maternity benefits
To apply for maternity benefits (M&B), the employee must provide the employer with the following package of documents:
- sick leave;
- application for payment of benefits;
- certificates of the amount of earnings from previous places of work for the estimated 2 years, if any;
- an application to replace the years of the calculation period if the amount of benefits increases when changing periods.
IMPORTANT! The benefit is not paid if the employee applied for it 6 months after the end of the BiR leave (Article 12 of the Law “On Compulsory Social Insurance” dated December 29, 2006 No. 255-FZ).
An addition to the B&R benefit is a benefit in connection with registration in the early stages of pregnancy. The basis document for receiving this benefit is a certificate issued by a medical institution. As a rule, both of these benefits are paid at the same time. Therefore, if the employee submitted a certificate of registration in the early stages of pregnancy along with the documents necessary for payment of maternity benefits, ask her to write one application for both benefits.
The employer, having received the entire package of documents from the employee, is obliged to transfer them to the Social Insurance Fund within 5 calendar days. The fund makes a decision on payment within 10 days and transfers benefits to the maternity leaver.
You will find ready-made instructions for receiving maternity benefits in ConsultantPlus. Get trial access to the system for free and go to the Ready-made solution.
Child registration. How to register a newborn?
You can only register a child in a place where one of the parents is already registered (legislation prohibits a child under 16 from living separately from their parents). Although, according to the law, every person on the territory of Russia must have registration, all other documents can be obtained without it. But sometimes it can come in handy: for example, it makes it easier to get on the waiting list for kindergarten and school. Registration can also provide access to some social benefits and benefits - for example, benefits for those who have unfavorable living conditions (too many people live in one apartment).
Where does the child register?
- MFC
- Federal Migration Service (Passport Office)
What documents does a newborn need for registration?
- His birth certificate
- Parents' passports
- Marriage certificate/certificate of paternity
- If the parents are registered in different places, then an additional statement is written from one of the parents stating that he is not against the child’s registration with the second.
How long will it take for a child to register?
About a week. Attention! During the registration process, the parent with whom the child is registered will have their passport taken away. Instead, a special certificate must be issued.
In what document is the child's registration recorded?
The registration of the child at the place of residence will be recorded on a special form (registration certificate), which is considered an attachment to the birth certificate. Read about registration details in a separate article:
Registration of a newborn. How and where can I register a newborn child?
Stamps in parents' passports about the child
At the moment (2021) they are no longer strictly mandatory. It will help in any case when you need to prove the parentage of a certain child (for example, if he is lost in a shopping center, because rarely does anyone carry a birth certificate with them), and also, for example, to obtain a foreign passport with information about children.
What documents are needed to include a child in a passport?
- Passport in which a note about the child will be placed ( passports of the father/mother )
- Child's birth certificate
Where do they put a stamp in the parents' passport about the child?
- Federal Migration Service (passport office) regardless of place of registration
- MFC
How long will it take to process?
The stamp and signature of the authorized person will be affixed immediately, on the day of application.
How to get documents from the maternity hospital
Upon discharge from the maternity hospital, parents receive the first important documents for the child. As a rule, the following papers are meant:
- Medical birth certificate
. It will be useful in the future for issuing a regular birth certificate through the registry office. - Birth certificate
. This document is also very important; it will help you obtain medical care to maintain the child’s health in the first year of his life. - Discharge summary
. This document reflects basic information about the birth itself, about the tests taken - both preliminary and subsequent. Other doctors will need this information in the future.
Important!
The maternity hospital also issues instructions that contain information about the upcoming pediatrician’s home visit - this specialist comes in the coming days after discharge from the maternity hospital. The pediatrician will need to provide a birth certificate and discharge summary.
